CISD::Monitoring and Evaluation System of CISD

Monitoring and Evaluation System of CISD:

CISD has its own monitoring system for smooth and regular operation of all programs, comprising data collection, data processing and reporting. Performance based monitoring and evaluation system for staff management has been developed. Information from field offices to head office sent in prescribed formats, which are compiled and analyzed by the head office staff for monitoring, reporting and necessary feed back to the field/project offices.

CISD conducts the monitoring and evaluation of its programs/projects for achieving the following objectives:

To ensure the quality services;
To ensure all objective-oriented activities;
To ensure the accurate utilization of proposed inputs;
To ensure the proper distribution of proposed supports;
To identify the problems in implementing the project activities;
To solve the identified problems;

Monitoring and Evaluation Issues:

During the implementation period of projects, CISD considers the following monitoring and evaluation issues:

Whether the finance and inputs are/are not being distributed in time;
Whether the activities are/are not being done as per proposed budget line items and objectives;
Whether proposed services of all personnel involved with the respective projects are/are not being used properly;
Whether the cooperation and faith among the team members do/do not exist.

Monitoring and Evaluation Strategy:

The following monitoring strategies are followed:

Central monitoring;
Divisional monitoring;

Central Monitoring:

A central monitoring & evaluation cell exists in CISD under the direct supervision of the Director-Programs. This cell is responsible for monitoring all activities of all programs/projects. The cell is accountable to the Director-Programs. The outputs of monitoring are shared with the respective division. This cell identifies the divisional strength, weakness and suggest probable remedies. The cell submits its report to the Executive Director through the respective authority for necessary action.

Divisional Monitoring:

Each division (program/project) has a separate monitoring and evaluation unit. This unit assists the divisional heads in informing the real situation of the field.

Time Frame of Monitoring and Evaluation:

Monitoring:

Weekly monitoring
Monthly monitoring
Quarterly monitoring
Emergency monitoring

Evaluation:

CISD conducts two types of internal evaluations. These are as follows:

Midterm evaluation;
Impact evaluation;

Mid-term Evaluation:

The midterm evaluation is conducted during the midterm of the project. This evaluation is conducted to identify issues, constraints related to the implementation of the project. The project implementation authority can get clear ideas about the types of changes, which are required for successful completion of the project. The evaluation is usually carried out by an independent team consisting of appropriate experts.

Impact Evaluation:

This evaluation is conducted after the completion of the project to asses the impacts of the project on the project beneficiaries as well as their community. The evaluation is conducted by an independent team of appropriate experts.

Monitoring and Evaluation Tools:

Each cell/unit/division uses separate monitoring tools (baseline survey, group discussion, PRA, RRA, PLA, etc.) for conducting the monitoring and evaluation of different project activities.